Indiana meeting minutes requirements for local government boards
Indiana’s Open Door Law (IC 5-14-1.5-4) requires memoranda kept as the meeting progresses, showing the date, time and place, members present and absent, the general substance of matters proposed, discussed or decided, and a record of all votes, by individual member when there is a roll call.
Last updated October 11, 2026. General information, not legal advice; confirm with your solicitor.
| Law | Open Door Law, IC 5-14-1.5 |
|---|---|
| Required in memoranda (4(b)) | Date, time and place; members present and absent; general substance of all matters proposed, discussed or decided; a record of all votes taken, by individual member if there is a roll call |
| Deadline | Within a reasonable period after the meeting |
| Executive session (6.1) | Only for listed purposes with notice citing the specific statutory instance; no final action; memoranda must identify the subject and certify no other subject was discussed |
| Township board | The board’s secretary records the minutes of each meeting in full in a permanent record book (IC 36-6-6-8) |
| Retention of recordings | Recordings made to transcribe minutes may be destroyed after the minutes are transcribed and approved (County/Local General Schedule GEN 10-02); minutes are permanent |
Practical guidance
- Record votes by member whenever the roll is called.
- For executive sessions, cite the specific statutory instance in the notice and the memoranda.
Sources
Related: recording roll-call votes, free minutes templates.
Minutes in Indiana format, drafted from your recording.
Upload a recording of your last meeting and get draft minutes that follow these requirements. Free, no credit card.